SOII information for participating Minnesota employers

Be certain about which establishment is being requested to participate in the survey.

• For some companies, surveys for different establishments are sent to a separate or central mailing address.

• Complete a separate survey form for each establishment with a separate survey request.

Keep an accurate OSHA log.

• Get training about recordkeeping informally from safety professionals, experienced colleagues and Internet resources, or formally from sources such as Minnesota Safety Council classes.

• Use available DLI MNOSHA and federal OSHA resources:

  • DLI MNOSHA recordkeeping standard page includes links to the OSHA log and other resources, as well as Recordkeeping 101 and 201 series of how-to articles;

  • federal OSHA offers training presentations via its recordkeeping page.

Use the survey collection period as an opportunity to review your cases.

• Update the case status, number of days away from work, and days of job transfer or restriction.

Keep and report accurate records of the number of employees and hours worked.

• The survey needs to have the actual head count, not the number of full-time-equivalent (FTE) workers.

Read the survey instructions carefully.

• Most errors and questions are due to not understanding what information goes where.

Contact the DLI survey team if you have questions about OSHA recordkeeping and survey reporting.

• Phone:  651-284-5428 or 888-589-6322

• Email:  dli.research@state.mn.us

For help accessing the survey online using your password or questions about the Internet Data Collection Facility, contact the Bureau of Labor Statistics at idc.helpdesk@bls.gov.

After reviewing your OSHA log for accuracy and making updates:

• complete the OSHA log summary (OSHA form 300A).

  • Have a colleague or supervisor review your OSHA log and log summary, or explain the information and cases on the forms to someone, to make sure the information makes sense.

  • This is a good opportunity for your company's safety committee to take part in the process.

• be certain you have the information you will need to complete the survey reporting about cases with days away from work.

  • Use the OSHA injury and illness incident report (OSHA form 301) or the workers' compensation First Report of Injury form for each case.

• complete the Survey of Occupational Injuries and Illnesses and return it to the Bureau of Labor Statistics as early as possible.

  • Have a colleague or supervisor review your survey entries to help spot any errors from transferring the information from your OSHA log summary, and injury and illness incident reports.