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New:  COVID-19 and recordkeeping

Minnesota OSHA (MNOSHA) Compliance follows federal OSHA recordkeeping guidance, which is used across the country and needs to be consistent for national data comparison, with the exception that in Minnesota, low-hazard industries are also required to record injuries and illnesses.

MNOSHA Compliance will enforce the recordkeeping requirements of 29 CFR Part 1904 for all employers with employee COVID-19 illnesses. Recording a COVID-19 illness does not, of itself, mean the employer has violated any OSHA standard. And, pursuant to existing regulations, employers with 10 or fewer employees have no recording obligations; they need only report work-related COVID-19 illnesses that result in a fatality and report any employee's in-patient hospitalization, amputation or loss of an eye.

More information about COVID-19 is available from federal OSHA and from the Centers for Disease Control and Prevention.

Recent injury reporting changes made by federal OSHA adopted or to be adopted by Minnesota OSHA

Free training about the basics of OSHA recordkeeping offered in January

Maintaining an accurate OSHA log of recordable work-related injuries and illnesses is an important skill that benefits employers, workers, safety professionals and government agencies. The Department of Labor and Industry (DLI) offers free, introductory-level, online training seminars about OSHA recordkeeping requirements.

Topics

  • Recordability of injuries and illnesses

  • Differences between OSHA cases and workers' compensation claims

  • Classifying cases

  • Counting time

  • Privacy cases

  • How many logs to keep

  • Maintaining logs

  • Creating a log summary

  • Reporting log data to OSHA

  • Recording COVID-19 cases

Dates and registration

There is no cost to attend the online training, but registration is required. After registering, you will receive the link needed to join the webinar.

More information

For more information about this training, email dli.research@state.mn.us.

About recordkeeping

OSHA log cases are not the same as Minnesota workers' compensation claims. Some injuries and illnesses will not be included in both systems.

The federal OSHA recordkeeping and reporting occupational injuries and illnesses standard is effective in Minnesota, with the exception of 1904.2, Partial Exemption for Establishments in Certain Industries.

Under the standard, employers must use OSHA Form 300, Log of Work-related Injuries and Illnesses, and Form 300A, Summary of Work-related Injuries and Illnesses. Additionally, employers must keep a record of each incident that appears on the log, using the OSHA Form 301, Injury and Illness Incident Report, or the workers' compensation First Report of Injury form.

The annual summary for the previous year, OSHA Form 300A, must remain posted from Feb. 1 through April 30.

Further information is available on the federal OSHA website at www.osha.gov/recordkeeping.

Note:  The OSHA forms are not designed for printing on standard 8.5" x 11" paper and should be printed on legal-sized paper, if possible.

Recordkeeping 101

Recordkeeping 201

Industry-specific recordkeeping information