Clarifying Campus claim access with an NOA or NOR

April 23, 2026

Attorneys and legal staff members may be wondering about the reason for an increase in Work Comp Campus email notices stating their access to a claim was removed, when they are still representing a party in the claim.  This is often due to a data security function within Campus.  

While attorneys representing a party in a workers’ compensation claim have access to information about that matter in Campus, access is time-limited, even if the claim is in dispute. Access is obtained by filing a Notice of Appearance (NOA) or Notice of Representation (NOR).  

The specific statutory limits on access are found at Minn. Stat. § 176.231, subd 9a (7)(b)-(c):  

(b)  An attorney who has filed with the commissioner in CAMPUS a notice of representation of a person or entity listed in paragraph (a) has the same access to documents in the division file that the represented person or entity has, unless the attorney specifies when filing the notice that access should be limited. If the attorney represents an employee as described in subdivision 9, paragraph (c), one of the following documents signed by the employee must be attached to the notice: a written authorization, a retainer agreement, or a document initiating or responding to a workers’ compensation dispute filed under this chapter. 

(c)  If the attorney’s access is not limited by an authorization, notice of representation, or the represented person or entity’s access under paragraph (a), the attorney’s access continues until one of the following occurs, whichever is later: 

1. one year after an authorization is filed; 

2. three years after the date a retainer agreement or notice of representation was filed where no dispute has been initiated; or 

3. five years after the date a retainer agreement or notice of representation was filed where a dispute has been initiated by filing a document specified in section 176.2611, subdivision 4. 

Now that Campus has been in place for five years, attorneys may see more instances where access to a claim is removed based on an NOA or NOR that was filed after Campus launched. 

The notice an attorney receives when access is removed will not list the employee’s name but will list the Campus claim number (CL-xx-xxxx-xxx). If the attorney is still representing a party on that claim, they can file a new NOA or NOR and a new period of access will be granted. It is recommended a law firm track the Campus claim number for each of its files for recordkeeping purposes. When access needs to be requested again, the firm can look up which file that claim number is associated with and make their new filing.