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Minnesota OSHA Compliance -- Recordkeeping standard

New -- Recent injury reporting changes made by federal OSHA to be adopted by Minnesota OSHA

Changes to OSHA's injury reporting rule became effective at the federal level Jan. 1, 2015. Minnesota OSHA intends to adopt the new injury reporting requirements by March 18, 2015, with an effective date of Oct. 1, 2015.

Changes to OSHA's recordkeeping requirements (for low-hazard industries) will not be adopted by Minnesota OSHA, which is consistent with what is currently in effect in Minnesota.

Photo, injured worker

About recordkeeping

OSHA log cases are not the same as Minnesota workers' compensation claims. Some injuries and illnesses will not be included in both systems.
For more information, read Recordkeeping 201, Part 10:  Recording cases and reporting claims -- A tale of two systems (below).

The federal OSHA recordkeeping and reporting occupational injuries
and illnesses standard
is effective in Minnesota, with the exception of 1904.2, Partial Exemption for Establishments in Certain Industries.

Under the standard, employers must use OSHA Form 300, Log of Work-related Injuries and Illnesses, and Form 300A, Summary of Work-related Injuries and Illnesses. Additionally, employers must keep a record of each incident that appears on the log, using the OSHA Form 301, Injury and Illness Incident Report, or the workers' compensation First Report of
form. (An Excel version of the forms is also available.)

The annual summary for the previous year, OSHA Form 300A, must remain posted from Feb. 1 through April 30.

Arrow bullet-point Complete instructional packet for Forms 300, 300A, 301 and Instructions (PDF) (XLS)

Further information is available on the federal OSHA website at www.osha.gov/recordkeeping and in the Recordkeeping 101 and 201 series below.

Note:  The OSHA forms are not designed for printing on standard 8.5" x 11" paper and should be printed on legal-sized paper if possible.


Learn how to improve your recordkeeping

Recordkeeping 101
Part 1:  Tracking injuries, illnesses puts you in control
Part 2:  Classifying recorded injuries
Part 3:  The days of our cases
Part 4:  Tell me what happened; describing the event
Part 5:  Injury or illness?
Part 6:  Summarizing the injury and illness log
Part 7:  Using your log results:  'How do we compare?'  |  Rate chart (Excel)
Part 8:  A guide for keeping an accurate OSHA log

Recordkeeping 201
Part 1:  Privacy concerns -- when not to write a name
Part 2:  Records access, information disclosure
Part 3:  Job transfer and restricted work
Part 4:  New or deja vu? When to record injury recurrences and episodic illnesses
Part 5:  Needlesticks and sharps injuries, contact with bodily fluids
Part 6:  What are 'other recordable cases'?
Part 7:  A close look at first aid
Part 8:  'And a one, and a two' -- Counting employees and hours
Part 9:  Matching workplaces and workers to OSHA logs
Part 10:  Recording cases and reporting claims -- A tale of two systems
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