Claim administrators, which include self-insured employers, insurers and third-party administrators, must file the First Report of Injury (FROI) electronically with the Department of Labor and Industry (DLI).
Employers should continue to send FROI forms to their insurance company, the same way they do so now. Employers should continue to file paper FROI forms with DLI for a serious or fatal injury, unless the claim administrator files it on their behalf.
The claim administrator can choose one of two ways to file the FROI electronically. Both require the claim administrator to complete the online trading partner profile application and complete testing with DLI before a FROI can be submitted.
Electronic data interchange (EDI):
This method requires some programming of the claim administrator's system, so that FROI data is pulled out of the system and sent to DLI's system. The data can either be sent directly to DLI's system or the claim administrator can hire a vendor that assists in sending the data in the correct format.
There is no charge by DLI for EDI, but there may be costs to set up the process to send data to DLI using a vendor.
eFROI Web portal:
|Minnesota's Electronic Filing of First Report of Injury Implementation Guide|
|2. EDI and eFROI in Minnesota|
|3. IAIABC Claims Release 3|
|4. Trading partner qualifications|
|5. Frequently asked questions (FAQs)|
|Appendix A. First Report of Injury form|
Appendix B. Trading partner profile worksheet
|Open entire document as PDF|
|Minnesota IAIABC spreadsheets (Excel worksheet file)|
|View a history of changes to the guide|
Send any questions, comments or concerns about EDI/eFROI to firstname.lastname@example.org. If you need a nine-digit personal identification number assigned to an injured worker who does not have a Social Security number, call Kathy Hanson, supervisor of Compliance, Records and Training, at (651) 284-5299.
If you would like updates from DLI about EDI/eFROI, sign up for the trading partners email list.
Statutes and rules relating to electronic filing of the FROI can be found on the Office of the Revisor of Statutes website at www.revisor.mn.gov. See Minnesota Statutes § 176.231 and § 176.285; and Minnesota Rules 5220.2530, 5220.2820 and 5220.2830.
Additional information about EDI is available on the International Association of Industrial Accident Boards and Commissions (IAIABC) website at www.iaiabc.org/i4a/pages/index.cfm?pageid=3338 and IAIABC Implementation Guide for Claims; First, Subsequent, Header, Trailer and Acknowledgment Detail Records, Release 3.0, Jan. 1, 2014 publication.