Changes to OSHA's injury reporting rule became effective at the federal level Jan. 1, 2015. Minnesota OSHA adopted the new injury reporting requirements March 16, 2015, with an effective date of Oct. 1, 2015.
Changes to OSHA's recordkeeping requirements (for low-hazard industries) were not adopted by Minnesota OSHA, which is consistent with past requirements in Minnesota.
The ability to maintain an accurate OSHA log of recordable work-related injuries and illnesses is an important skill that benefits employers, workers, safety professionals and government agencies. Recording the correct cases and accurately including the required information leads to higher quality injury and illness rates that enable employers to better understand their relation to the benchmark rates and help government agencies to properly direct resources.
OSHA log cases are not the same as Minnesota workers' compensation claims. Some injuries and illnesses will not be included in both systems. For more information, read Recordkeeping 201, Part 10: Recording cases and reporting claims -- A tale of two systems (below).
The federal OSHA recordkeeping and reporting occupational injuries and illnesses standard is effective in Minnesota, with the exception of 1904.2, Partial Exemption for Establishments in Certain Industries.
Under the standard, employers must use OSHA Form 300, Log of Work-related Injuries and Illnesses, and Form 300A, Summary of Work-related Injuries and Illnesses. Additionally, employers must keep a record of each incident that appears on the log, using the OSHA Form 301, Injury and Illness Incident Report, or the workers' compensation First Report of Injury form. (An Excel version of the forms is also available.)
The annual summary for the previous year, OSHA Form 300A, must remain posted from Feb. 1 through April 30.
Further information is available on the federal OSHA website at www.osha.gov/recordkeeping and in the Recordkeeping 101 and 201 series below.
Note: The OSHA forms are not designed for printing on standard 8.5" x 11" paper and should be printed on legal-sized paper if possible.
|Part 1: Tracking injuries, illnesses puts you in control|
|Part 2: Classifying recorded injuries|
|Part 3: The days of our cases|
|Part 4: Tell me what happened; describing the event|
|Part 5: Injury or illness?|
|Part 6: Summarizing the injury and illness log|
|Part 7: Using your log results: 'How do we compare?' | Rate chart (Excel)|
|Part 8: A guide for keeping an accurate OSHA log|
|Part 1: Privacy concerns -- when not to write a name|
|Part 2: Records access, information disclosure|
|Part 3: Job transfer and restricted work|
|Part 4: New or deja vu? When to record injury recurrences and episodic illnesses|
|Part 5: Needlesticks and sharps injuries, contact with bodily fluids|
|Part 6: What are 'other recordable cases'?|
|Part 7: A close look at first aid|
|Part 8: 'And a one, and a two' -- Counting employees and hours|
|Part 9: Matching workplaces and workers to OSHA logs|
|Part 10: Recording cases and reporting claims -- A tale of two systems|